Event management for manufacturingEvery entry on record.
Plant gate, in-house trade show, supplier day: every visitor briefed, every confidentiality agreement signed, every entry on record. AirLST keeps registration, signature and scan on the same guest, across all your plants.
- 1Pre-registration with host
Company, host and origin are known before the visit.
- 2Signature before entry
NDA, photo ban and safety briefing confirmed digitally.
- 3Who is on site
The scan at the gate shows plant security the status in real time.
What decides what is allowed when guests enter a plant
Four rules that apply once guests are on site, what each means for the event, and where it comes from. The first three apply to plants in Germany and the EU; the fourth has a US counterpart.
Safety briefing: German Occupational Safety Act and DGUV 1
Outside workers and visitors who may be exposed to hazards on site need appropriate instructions. A posted notice is not enough, the briefing has to be documented, and calling someone a visitor does not change the duty of care.
Source: KomNet NRW on DGUV 1 and section 8 ArbSchG (German)Trade secrets: reasonable measures
Under the German Trade Secrets Act, which implements the EU directive, only what is protected by reasonable secrecy measures counts as a secret: access restriction, confidentiality agreements, technical measures. On a plant tour that means registered, signed, recorded at the gate.
Source: Section 2 GeschGehG (German)NIS2: access control as a minimum measure
For entities covered by Germany’s NIS2 implementation, the BSI Act lists access control and personnel security among the minimum risk management measures. Who enters the plant during an event is part of that.
Source: Section 30 BSIG (German)Export control: deemed exports
Releasing controlled technology to a foreign person in the US can count as an export to their home country; in the EU, technical assistance for listed dual-use items can require a license. Your export control team needs nationality and employer before the visit.
Source: Bureau of Industry and Security: deemed exportsThese summaries are not legal advice; what counts are the requirements of your plant security, legal and export control teams. How AirLST processes data is described in the Trust Center.
Who invites, who checks, and what each one needs
Who is on site right now?
Check-in shows who is in and who is missing in real time; signature and entry sit on the guest record and show at the gate scan.
Event access controlHow does the in-house show feed the sales pipeline?
Registration, barcode badge and lead capture at the booth on one record; after the show, sales sees who was interested in what.
Lead retrievalHow do I bring 300 suppliers on site under NDA?
With an invitation in the corporate design, registration with company and host, and a confidentiality agreement every attendee signs digitally.
Event registrationHow do 50 sites invite consistently to the customer day?
Site and host are guest fields, each plant counts against its allocation, head office sees the total. Engie has done this since 2014.
Guest listTypical manufacturing events
How each event runs in AirLST is on the linked page. Here is why it comes up in this industry.
What the industry requires and how AirLST delivers it
Standard means it is in the product and documented on the feature page. Custom build means AirLST builds it for you in the project; scope and effort are part of the conversation.
| Requirement | Standard | Custom build | More |
|---|---|---|---|
| Pre-registration with company, host, companionsCustom fields for company, host and nationality, companions as a separate registration step. | – | Event registration | |
| Sign NDA and photo banConfidentiality agreement, photo ban and safety briefing confirmation signed digitally and stored on the guest record. | – | Event access control | |
| Badge with barcodeDesigned and printed on site in near real time; the barcode opens the guest at the scan. | – | Badge printing | |
| Access controlQR scan online and offline, smart gates for large events, signature visible at the scan. | – | Event access control | |
| Live attendanceThe check-in app shows who is in and who is missing, the basis for plant security’s attendance list. | – | Check-in app | |
| Lead capture at the in-house showBadge scans at booths and sessions, a lead form and exports per exhibitor or account manager. | – | Lead retrieval | |
| Safety briefing module with timestampsBriefing content per plant with confirmation and a timestamp per section is a custom build by AirLST. | – | Custom development | |
| Badge issue and returnIssuing and taking back visitor badges with a log is a custom build by AirLST. | – | Custom development | |
| Entry log as audit exportA tamper-evident export of all entries in the format of your audit is a custom build by AirLST. | – | Custom development | |
| Export control clearanceNationality as a field is standard; a clearance step by export control before entry is a custom build by AirLST. | – | Custom development |
Security and data protection
- TISAX-assessed
AirLST has been assessed under TISAX, the information security standard of the automotive industry.
TISAX at AirLST - Hosted in Germany
The platform runs on Amazon Web Services in Germany. The AWS infrastructure holds ISO/IEC 27001, SOC 2 and BSI C5; these are certifications of our hosting provider, not of AirLST.
Data hosting - GDPR and DPA
Processing follows the GDPR, with a data processing agreement; the current list of subprocessors is provided with it.
GDPR - Signed at the guest
Consents and NDAs are signed digitally and stored with the guest record; the entrance sees at the scan whether the signature is there.
Event access control
Tickets and fees are paid in the registration form through Stripe, Mollie or PayPal. Revenue goes straight to your account; card data stays with the provider.
Event ticketingHow manufacturers typically set up AirLST
- 01
Pre-registration with host
Company, role, host, plant and nationality as registration fields.
- 02
Signatures before entry
Confidentiality, photo ban and briefing confirmation as a digital signature in registration.
- 03
Badge with barcode
Printed at reception, scanned at the gate and at the hall.
- 04
Allocations per plant
Each plant invites its guests and counts against its allocation.
- 05
Live attendance
The check-in app shows plant security who is on site.
Used by manufacturing and energy companies
In-house show with QR badges and lead capture
Three print stations, a lead app at the booth, one record for sales and organizers.
Read the case study Case study · Engie50sites, one systemTrade show meetings, golf events and customer invitations since 2014
2,000 attendees, 50 sites and GDPR permissions in one guest list.
Read the case study Case study · Essity150top managersTop management event with delegates and workshops
150 delegates, 10 workshops, on-site accreditation.
Read the case studyEspionage starts with a visit
Germany’s digital association Bitkom puts the damage from theft, espionage and sabotage in 2025 at 289 billion euros. 32 percent of the companies surveyed report eavesdropping on on-site meetings, 41 percent theft of documents, samples or components (Bitkom, German PDF). In-house shows, plant tours and supplier days are the occasions when outsiders legitimately stand on the shop floor.
A secret is only protected if the protection is on record.
NIS2 makes access control mandatory
Since Germany’s NIS2 implementation, access control and personnel security are minimum measures for covered entities (section 30 BSIG, German); an estimated 29,500 entities are affected (secjur, German). US manufacturers with plants in Germany fall under it too. An event on site is no longer a marketing matter alone: plant security wants to know who is coming and be able to prove who was there.
Visitor management and events: two jobs, one guest
Everyday visitor management at the gate and an event on site need the same things: pre-registration, signature, badge, entry, evidence. AirLST covers this as standard for events, described under event access control. For continuous operation at the gate with badge return, AirLST builds the missing parts in the project through custom development.