Your staff at the door, AirLST behind it.
You set up stations, devices and permissions and check attendees in with your own people. The check-in app is built for exactly that, even when the Wi-Fi drops.
See all features
Event access control
Event access control for corporate events.Scanners, badges and smart gates.
Event access control with AirLST: the check-in app verifies the QR code, marks the attendee as checked in and prints the name badge, with every station on the same status. For the welcome desk at a corporate event as well as gate access control.
Organizers who run their event entry with AirLST
From event check-in to access control.
01Guest management & ticketing
Runs the entire data foundation, from the digital invitation to ticket validation. Invitations, ticketing, RSVP: one central system for all attendee data.
02Check-in app & QR scanner
Smooth on-site check-in, mobile or at the counter, and it works offline. Fits every event format.
03Badge printing & access control
Name badges at check-in, combined with smart gates from Axess: access control at enterprise level.
01Building blocks
Everything between arrival and entry.
From a simple scan at the counter to turnstiles for large events: you combine the building blocks your event needs. All of them work on the same guest list.
- The guest arrivesTicket on the phone or printed
-
Step 01 · Arrival
QR verification, online and offline
For moments when milliseconds count and lines should disappear. Proven with large crowds; without a connection, the station keeps scanning.
Event check-in -
Step 02 · At the counter
Check-in app
Shows and no-shows in real time on the device. Search, scan, status and reporting on iOS and Android, at the counter or on the move.
See the check-in app -
Step 03 · At the counter
Badge printing
Print name badges in near real time, with role, zone or group for instant orientation. Flexible formats.
Event badge printing -
Step 04 · Before entry
Digital signatures
Consent forms, NDAs and other documents signed at the entrance in a legally valid way and stored securely, ready to integrate with your systems.
Zones and gates -
Step 05 · At the turnstile
Access control with smart gates
For large events with several thousand people: the Smart Gate 600 from Axess, connected to the AirLST guest list.
Zones and gates -
Step 06 · After entry
Digital coat check
Faster for attendees, simpler for everyone involved. For large events and special requirements for coats and luggage.
Digital coat check -
Step 07 · At the event
Event app
A web-based app with the agenda, live content and interaction, so attendees know where to go once they are inside.
See the event app -
Step 08 · Throughout
On-site team
Accreditation, station setup, running the entrance and a trouble counter for everyone who is not on the list.
On-site admission team - The guest is inAll on the same guest list
Access control · Axess
Smart Gate 600 for large events from 8,000 people.
Integrated Axess Smart Gate 600 turnstiles for large events from 8,000 people: secure and connected to the AirLST guest list, built for peak throughput at the entrance.
- From 8,000 people
- Connected to the guest list
- Zones and areas
02Entry live
Six stations, one gate, one guest list.
Every check-in station, every printer and every gate works on the same attendee status. Event leads see in real time how many attendees are in, where lines are building and which station is currently scanning offline. After the event, the check-in history is available in event reporting and analytics.
Device monitorDealer Conference 2026 · liveAll stationsAdd station
Checked in2,871of 3,240 confirmed
Scans per minute64Peak 6:02 PM · 112
Badges printed2,804Reprints: 9
No-shows so far36911.4%
| Station | Scans | Connection |
|---|---|---|
| North Entrance | 1,412 | Online |
| South Entrance | 1,288 | Online |
| VIP Lounge | 86 | Online |
| Press | 54 | Online |
| Hall B · Gate | 2,612 | Online |
| Backstage | 31 | Offline · 12 scans buffered |
6 stations·Sample data
Offline station buffers scans and syncs later
No second list
The entrance works on the guest list itself, not on an export from last night.
Stations instead of lines
Several devices check attendees in at once; press and VIP get their own stations with their own permissions.
Numbers the next day
Attendance, no-show rate and check-in history per station are ready without extra work.
03Access control
From the counter to the turnstile. For plant security and large events.
Where security shapes the flow, a scan at a table is not enough. AirLST manages tiered access permissions for areas and connects access control systems, so the ticket, the check-in and the gate all work on the same data.
- Zones and permissionsVIP lounge, backstage, press area, plant site: who may go where is stored with the attendee and shown on the badge.
- Smart gates from AxessIntegrated Smart Gate 600 for large events with several thousand people, connected to the AirLST guest list.
- Digital signaturesConsent forms, NDAs and safety briefings are signed at the entrance and stored securely.
- Audit trailEvery check-in is recorded with time and station, traceable for security teams and audits.
AreaGuestVIPPressCrew
Main hall
VIP lounge––
Press area––
Backstage–––
Parking P2–
Sample zones. You assign permissions per attendee group or per attendee; the gate checks them at the scan.
Your call
Run the entrance yourself, or let our team run it.
It is the same software either way. You decide who stands at the door on event day.
AirLST runs your entrance.
Our team sets up the stations, runs admission and handles special cases at a trouble counter, so you can focus on your guests.
- Setup, admission and a trouble counter
- Accreditation and badge printing on arrival
- Scanners, print stations and smart gates
04On-site admission team
We run your event entrance. Including everyone who is not on the list.
From accreditation to mass check-in, from the VIP welcome to integration with plant security systems: AirLST brings the technology and the experience of thousands of events since 2009. The team works on the same guest list as your office, so there is no second data set for event day.
Scope of service
What our team takes on
- Station setupCheck-in counters, print stations and gates are set up and tested before doors open.
- Running admissionCheck-in and ticket validation while attendees arrive.
- Accreditation with permissionsGuests, press and crew are verified, approved and assigned their zone.
- Badge printing on arrivalName badges with a barcode, designed to your brand and printed the moment an attendee checks in.
- Barcode scanning, RFID and access controlEvery entry is checked and logged with time and station.
- Trouble counterSpecial cases are resolved away from the main entrance, so that line keeps moving.
Technology and equipment
Equipment we bring
The team brings devices, printers and gates and sets them up against your guest list in advance.
- Scanners and check-in devicesFor QR and barcode tickets, with the check-in app for iOS and Android, online and offline.
- Print stationsFor name badges with a barcode, right at the counter.
- Smart Gate 600 from AxessAccess control for large events of 8,000 people and more, connected to the AirLST guest list.
Team size and roles are set per project.
How admission runs
- 01Plan the entry setup
Venue, attendee count, zones and security requirements turn into stations, permissions and the flow at the door.
- 02Setup
Stations, devices, printers and gates are installed on site and tested against the guest list.
- 03Event day
Accreditation, check-in and badge printing run with the AirLST team; the trouble counter keeps the main entrance clear.
- 04Reporting
Attendance, no-show rate and check-in history per station are ready right after the event in event reporting and analytics.
Used for Trade shows Corporate hospitality Automotive events Premieres
Customer stories
Entry experience from demanding projects.
20 check-in points
Summer party, Music Days, Airport Days
80,000 attendees with QR code tickets and 20 check-in points, organized on one platform.
Read the case study
IHK Ulm
900 check-ins in one evening
Graduation ceremony with 900 check-ins
A QR scan at the entrance automatically starts badge printing. 900 attendees, 900 check-ins in one evening.
Read the case study
Mercedes-Benz
3 s per name badge
Supplier Award with 900 attendees
Tiered registration, a delegate function and badge printing on arrival in 3 seconds per badge.
Read the case studyMore examples, from Uhlmann to Munich Airport, in our customer stories and case studies.
Part of AirLST
Access control is where planning meets your guests.
Guest list, tickets and name badges come from the same platform, and every scan at the door shows up right away in reporting and the CRM.
Event CRMContacts across all events
Guest List ManagementOne source of truth for the whole team
Event Website BuilderLanding pages without code
Invitation EmailsDigital invitations in your brand design
Event RegistrationForms, RSVPs, plus-ones
Event TicketingTamper-proof QR tickets
Seating ChartsTables and seats from the guest list
Workflow AutomationAutomate workflows
Event AppAgenda and ticket on the phone
Event Check-inScan instead of search at the door- You are here
Access ManagementCheck-in, badges, gates: the whole entrance 
Name BadgesPrinted on arrival
Lead RetrievalScan leads at the booth
Event SurveysPost-event feedback
Reporting & AnalyticsAttendance, no-shows, reporting
API & IntegrationsConnect CRM and IT
AI integration (MCP)Connect Claude, ChatGPT or Copilot
What event access control covers
Event access control is the planning and execution of entry to an event: validating tickets and invitations, keeping the venue secure and managing the flow of attendees. A well-designed entrance gets people in quickly and easily, keeps wait times short and lifts the mood before the program starts.
That is true not only for events with thousands of attendees. Even at a small corporate event, a professional welcome shows that you take security and your guests' comfort seriously.
Access control systems
Access control systems manage entry to events with technology: electronic ticket validation by QR code, mobile check-in apps, badges with barcodes, or turnstiles and smart gates for large events. They speed up ticket checks and raise security, because only authorized people get in, and only into the areas they are cleared for.
Speed, security, data
Good event access control improves three things at once. Speed: a scan replaces searching paper lists, and attendees get in right away. Security: permissions are checked at the scan, unwanted entry is prevented and every entry is documented. Data: arrival times, traffic per station and no-show rates are ready for reporting and for planning the next event.
If you plan entry as part of attendee management rather than as a separate project on the event day, you avoid the second list, the second data set and the line at the door.
FAQ
Frequently asked questions about event access control
What is event access control?
Event access control decides who gets into an event and into which areas: checking the ticket or invitation, confirming the attendee on the guest list, issuing the badge and enforcing zone permissions at doors and gates. In AirLST all of this runs on one data source. The guest list holds each attendee's status, the check-in app scans, the badge printer prints, and every station sees the same status.
What are the four types of access control?
In security, the four classic models are discretionary (the owner decides), mandatory (central rules by clearance level), role-based (permissions follow a role) and attribute-based (rules combine several attributes). At events, the role-based model fits best: guest, VIP, press and crew each get the zones their group is cleared for. In AirLST you assign permissions per guest group or per attendee, and the gate checks them at the scan.
What is the difference between check-in and access control?
Check-in records that an attendee has arrived. Access control also governs who may enter which area: VIP lounge, backstage, a plant site. For large events, AirLST connects access control systems such as smart gates from Axess, so the ticket, the check-in and the turnstile all work on the same data.
Which access control setup do large events need?
For large events, AirLST integrates the Smart Gate 600 from Axess, built for crowds of more than 8,000 people and connected to the AirLST guest list. Where no turnstile is needed, several devices check attendees in at once with the app, and press and VIP get their own stations with their own permissions.
Can AirLST run event access control on site for us?
If you want, yes. Our on-site admission team sets up the stations, handles accreditation and badge printing, runs the entrance and staffs a trouble counter that resolves special cases on the day. The scope is agreed per project; many organizers run access with the app entirely on their own.
What is event accreditation?
Accreditation means verifying and approving people for entry, often with different permissions for press, VIPs or crew. In AirLST it is based on the guest list: whoever is checked in receives a badge and the matching access permission, which the gate or station checks at the scan.
How is attendee data protected at the entrance?
AirLST is TISAX-assessed (TISAX is the information security assessment standard of the automotive industry), works in line with the GDPR and is hosted in Germany. At the entrance, the check-in app shows only what the entrance needs; roles and permissions decide who sees which attendee data. Documentation for IT and privacy teams is in the Trust Center.