Test Event
March 15–17, 2026 · Munich
01 · Connect
One server. Any assistant.
Add the AirLST MCP server to your assistant and sign in with your event account the first time. No keys to paste.
Guest Management Platform
Attendee management software,
Attendee management software,
the way you need it.
AirLST is modular attendee management software for events, guests and attendees. From it, we configure exactly the solution your organization or occasion needs, from a single event to full integration into your IT and system landscape.
Coming soon
Event assistant
Which event are we building today?
Describe your event in plain words. The AI does the rest and assembles the matching modules for you.
Today, 10:24 AM
Great! Based on your description, I’m creating a matching event setup and have identified the key requirements. Would you like to add anything, or should we continue?
Today, 10:24 AM
I identified these requirements:
Would you like to add anything?Suggestions
Configure
Add more requirements …
Press ↵ to send
All modules
GuestsGuest list · Guest groups · SubEvents …
ContentAgenda-Builder · Speakers · Exhibitors …
Airstage
Forms
Event appApp configuration · App builder · Event schedule …
Check-in
ScanMyLeadDashboard · Leads · Account managers …
Tickets & Add-onsGetting started · Ticket categories · Ticket design …
PaymentsGetting started · Billing & taxes · Legal & policies …
EmailEmail templates · Email senders · Email statistics …
SMSSMS templates · Sent SMS · SMS statistics …
Event documents
Seating plansRoom overview · Seat overview
SettingsEvent information · Field settings · Event settings …
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TISAX-assessedInformation security to the standard of the automotive industry -
ISO 27001Certified data centers, the highest standards for your data -
SSLSecure transfer, encrypted data communication -
GDPRCompliant and transparent, data protection to European standards
Customers & results
Because experience counts.
Global corporations, public-sector organizations and event agencies run their event, guest and attendee processes on AirLST: securely, reliably and efficiently.
Featured Customer
Mercedes-Benz
Company-wide attendee management: since 2020, AirLST has been at the heart of attendee management at Mercedes.
Read the case study- 300+
- Customers
- 30,000+
- Events run
- 20M+
- Attendees managed
Platform overview
Build your own
Build your own
attendee management system
Connected hub
All your data in one system
Built-in AI
Get there faster
Experts as partners
The AirLST team at your side
On-brand experience
Invitations & websites in your corporate design
Analytics & reporting
Keep every trend in view
Access & permissions
Full control over sensitive guest data
Start with the Suite
The foundation for professional attendee management.
- Guest lists
- Email engine
- Landing pages
- Event registration
- Check-in & badges
- Seating chart
Extend with special configurations
For the cases no standard covers.
- Vehicle Management
- Booking Calendar
- Hotel and Transfer
- Attendee Matching
- Catering Manager
- Multi-step requests
Build your own system
Custom development and integrations for your specific case.
- API
- Third-party integrations (e.g., Salesforce)
- Microservices
- Custom development
- Workflows & automation
The principle
Modules become your solution, not your compromise.
We take your requirements and configure exactly the system that reflects them. A new requirement means a new configuration, not a new project.
AirLST is a modular event system for professional attendee management: every feature, from the digital guest list through event registration and ticketing to on-site check-in, is a module of the same platform and works on one shared data set. Open APIs connect it to your corporate IT, including CRM and marketing platforms such as Salesforce, HubSpot and SAP.
Guest list
Email editor
Landing pages
Seating chart
Check-in
Event app
Ticketing
ReportingYour module
Hospitality
“When the tax auditor asks who sat in seat 14 in May, can you answer?”
Approval before the invitation, flags for public officials, documented attendance for every seat, a report for every recipient. AirLST supports you with audit-proof documentation.
See the corporate hospitality solution
Solutions
Preconfigured for your event
Every solution is the same platform, assembled differently: with the language, workflows and reporting of your industry. The figures show example configurations.
Hospitality & VIP
Explore the Hospitality & VIP solution
Allocations you can account for
Who invites, who accepts, who shows up at the door.
1,500VIP seats from sponsorship contracts
42inviting partners
Driving Experience
Explore the Driving Experience solution
Vehicles and slots down to the minute
Every guest gets a slot, every vehicle a driver.
48driving slots per event day
14vehicles in the fleet
Conferences
Explore the Conferences solution
Two days, a thousand paths, one schedule
Tracks, seats and access rights in one system.
1,240attendees over two days
24parallel sessions
Training & workshops
Explore the Training & workshops solution
Courses, seats, waitlists
When a seat opens up, the next person on the waitlist moves up automatically.
128course dates per year
90%seats filled
Trade shows & exhibitions
Explore the Trade shows & exhibitions solution
Leads that never go cold
Captured at the booth, delivered to your CRM.
2,800leads captured at the booth
96booth meetings
Awards & premieres
Explore the Awards & premieres solution
Red carpet, clean list
Press, jury and guests accredited separately.
820accredited guests
3separate allocations
Festivals & beer tents
Explore the Festivals & beer tents solution
Tent reservations without the paperwork
Who sits at which table, and when, is all in the system.
2,140table reservations
4tents in parallel
Ticketing
Explore the Ticketing solution
Tickets, seats, price tiers
From seating chart to settlement.
12,500seats on sale
6price tiers
Enterprise & custom
Explore the Enterprise & custom solution
One system, many tenants
Roles, permissions and interfaces built to your specs.
34tenants in one instance
2.4MAPI calls per month
Featured
The new event app is here.
The new event app is here.
Configured in real time, published worldwide.
Choose a template and apply your branding. Your app is ready for production in minutes.
Core features
Discover the AirLST core features
Every feature in its own right. From attendee management to enterprise application. Proven, robust and above all secure.
Photo: Jené Stephaniuk / Unsplash
Event CRM · ContactsAll eventsAdd contactImportExport
Quick search
Duplicates
View: Marketing ▾
| Full name | Events | Last status | Marketing opt-in | Last update | |
|---|---|---|---|---|---|
| ABAnna Brooks · Northlight Events Inc. | 4 events | Confirmed | Subscribed | 09/03/2026 | |
| JWJames Walker · Congress Partners LLC | 3 events | Confirmed | Subscribed | 09/04/2026 | |
| DSDavid Shaw · Tempo Events | 6 events | Checked in | Subscribed | 09/05/2026 | |
| LHLaura Hayes · Belventi Group | 2 events | Requested | Declined | 09/06/2026 | |
| MFMaria Flores · Riverside Forum Inc. | 1 event | Waitlist | Pending | 09/07/2026 | |
| TLTom Lee · Skyline Conventions | 5 events | Confirmed | Declined | 09/08/2026 |
6 of 1,284 contacts
One contact, one history
People, companies and their complete event history in one place.
More on Event CRMInvite, remind, follow up
Personalized invitations, automatic reminders, clean RSVP tracking.
More on Email invitationsRegistration, thought through
Questions, conditions, confirmation: all in one form.
More on Event registrationThe list that is always right
RSVPs, cancellations, plus-ones and changes in real time.
More on Guest listEverything that can be booked
Hotel room blocks, tables, vehicles, time slots: one logic for all.
More on BookingsSell and settle
Price tiers, capacity limits, payment and receipt in one flow.
More on Ticketing and paymentsThe event in your pocket
Agenda, seat, ticket and push notifications, no app store download needed.
More on Event appEntry without the line
Scan, verify, count: even offline and across multiple lanes.
More on Check-inNumbers you can prove
Reporting per event, per recipient, per seat. Export anytime.
More on Dashboards & reportingSomething missing? We build it
Custom modules, custom integrations, custom workflows.
Request a custom module
MCP · AirLST for your systems
Connect AI. Create.
Connect AI. Create.
Automate.
With MCP, your AI assistant builds landing pages and registration forms right inside AirLST; through the API, contacts come in from your systems and RSVPs go back. AirLST becomes part of the tools you already work with.
02 · Create
A landing page from a conversation.
Describe what you need. The assistant sets up the page and registration form in AirLST, in your branding and ready for approval.
03 · Integrate
From your systems.
CRM, website and marketing automation send contacts and get RSVPs and attendance back.
04 · Send
Emails and tickets.
AirLST sends invitations, reminders and QR-code tickets from the same guest list; you trigger the send.
05 · Control
Your rules apply.
The assistant works with the user’s permissions; every action shows up in the history and can be undone.
Optional, and you can switch it off
You decide whether AI works with AirLST, and which one. Disconnect in your assistant at any time; without it, AirLST works exactly as before.
Your rules apply
An MCP connection belongs to one user: the assistant only works on event sites that user can see. It doesn’t send emails, and publishing happens when you say so.
Tools, not a copy of your data
The assistant doesn’t receive your guest list. It gets tools: build pages, create forms, review, undo. Every action is logged.
Data hosted in Germany
Guest and event data stay with AirLST on servers in Germany, GDPR-compliant. What a language model processes itself is governed by your contract with its provider, and you choose the model.
Successful projects. Happy clients.
A look behind the scenes
A look behind the scenes
of corporate and client events.
Mercedes-Benz
Company-wide attendee management
Since 2020, AirLST has been at the heart of attendee management at Mercedes.
Read the story
UEFA Champions League · Formula 1
One allocation. 78 countries. One system.
Heineken distributes its hospitality allocation for the UEFA Champions League and Formula 1 with AirLST.
Read the story
Reservations for Oktoberfest festival tents
Since 2017, many Oktoberfest tents have run reservations, table plans and invoices on Festzelt OS, an independent unit of AirLST GmbH.
2017In use since 2017
20+Festival tents
Digital Acceleration Summit
Virtual events that connect: three days of digital insights.
Read the story
One system for every event
For more than six years, check-in faster than at the departure gates.
Read the story
Employee events & conferences
End-to-end attendee management for large internal events.
Read the story
Gala and conference with 2,500 guests
Ticket allocations, VIP ticketing, seating and check-in for Europe’s largest sustainability award: a conference and gala night in Dusseldorf.
Read the story
TV & Streaming Award in Munich
Registration, seating and check-in for Bavaria’s major media award at BMW Welt in Munich, with a blue carpet, pre-show and after-party.
Read the story
Every event since 2020
medi runs its entire event calendar on AirLST: attendee quotas per sales rep and templates in its corporate design.
Read the story
Trade show management Trend + Technik
Trade show app, booth management and self-service events for the electrical wholesaler’s in-house trade show series at 13 locations.
Read the story
Comparison
AirLST compared with spreadsheets, ticketing platforms and enterprise suites
What a configured attendee management platform adds, compared with the three usual alternatives. Details differ by vendor; check them with the vendor.
| Criterion | AirLSTconfigured for your organization | Spreadsheets and emailExcel, Google Sheets, mail merge | Ticketing platformsPublic ticket sales, self-service | Enterprise suitesLarge international suites, quote-based |
|---|---|---|---|---|
| Guest list with invitations, RSVP and plus-ones | Invitation, RSVP, plus-ones, quotas | By hand, mail merge | Ticket sales, no invitation logic | Included |
| Seating chart and quotas | Drag and drop from the guest list | Drawn on the side | Seat selection at checkout, varies | Module, varies by vendor |
| Check-in app, works offline | QR online and offline, badges on site | Tick off a list | Scanner app, offline varies | Often an add-on module |
| Event app for attendees | Digital booklet in the browser, no app store | Not available | Ticket app, no event booklet | Usually an add-on |
| Badges and check-in team on site | Printed on site, team bookable | Not available | Not part of the offer | Via partners, varies |
| Personal service | Named contact, setup by AirLST, support in German and English | You are on your own | Self-service, support by plan | Account management by contract |
| Configured, not off the shelf | Forms, workflows and branding set up by AirLST, white label | Free, but manual | Templates, branding by plan | Extensive, project effort |
| Hosting in Germany, DPA, TISAX | AWS Frankfurt, TISAX assessed | Depends on your office contract | Location varies by vendor | EU data centers on request |
| AI integration via MCP | AirLST MCP Server for Claude, ChatGPT, Copilot | Only through office assistants | No MCP server known (10/2026) | No MCP server known (10/2026) |
| Pricing model | Package per month or event, free up to 50 guests | Free, but manual work | Fee per ticket sold | Quote and annual contract |
As of October 2026. Category comparison without naming vendors; details per vendor change, please verify with the vendor. Checklist and sources: Best event management software: how to compare
Enterprise-grade security
Compliance built to European standards.
From the GDPR to local regulations: your data stays secure, protected and fully under your control. AirLST is hosted in Germany and gives companies the certainty they need for global collaboration.
Visit the Trust Center
Transparent. Secure. Trustworthy.
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Controlled
Access & permissions
Manage access granularly and securely for every role and team.
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Integrated
Single sign-on
One secure login for all employees and systems.
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Flexible
App approvals
Decide which integrations may access your data.
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Traceable
Audit logs
See every change to your data, transparent and audit-proof.
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Proactive
Security reviews
Security that is built into every update and reviewed continuously.
What is attendee management software?
Attendee management software helps event managers automate and digitize attendee management: from nominating guests and the digital invitation through event registration and on-site check-in to evaluating attendance and feedback afterward.
This usually happens through engaging email campaigns, smart registration forms and tailored event websites. Rules keep workflows and policies on track and manage quotas, waitlists and plus-ones automatically.
One data set for invitation, registration, check-in and reporting, shared by the whole team.
1Platform for invitations, registration, check-in and analyticsSuite + AppOrganizers work in the browser, attendees use the event app
DEHosted in Germany, TISAX-assessed, GDPR-compliantHow does it work in practice?
A standardized process follows the same steps for every event, whether it is a customer event, a press conference or a shareholder meeting. Every guest keeps a single record from the first invitation to the final report.
- Invitation. Email invitations take guests to the event website in one click.
- Event website. The event website builder creates the page with all the relevant details.
- Registration. The registration form captures everything from contact details to catering choices; all data lands in the digital guest list.
- Confirmation. Guests automatically receive a confirmation email, optionally with an event ticket and QR code.
- Check-in. At the entrance, the code is scanned with the check-in app, the guest is marked as present and name badges print on demand.
- On site and after. Agenda, venue and exhibitors in the event app, reports and analytics in real time.
Where does AirLST fit in?
AirLST is an all-in-one platform for digital attendee management: the Suite for the organizing team in the browser, the event app for attendees on site. Invitations, registration, check-in and analytics run on one data set, TISAX-assessed (the information security assessment standard of the automotive industry), GDPR-compliant and hosted in Germany.
The platform matters before, during and after the event and can be extended with a seating chart, online payment, ticketing, the event app or a setup for recurring event series. Start free for up to 50 guests or book a demo.
FAQ
Frequently asked questions about attendee management software
What does a typical attendee management workflow look like?
A standardized workflow in attendee management software runs through the same steps for every event: email invitations take guests to an event website in one click. The event website builder creates that site with all the details, and the event registration form captures everything from contact details to catering choices. All data lands automatically in one digital guest list.
What happens after an attendee registers?
After registering, attendees automatically receive a confirmation email, which can also carry an event ticket with a QR code. At the entrance, the code is scanned with the check-in app, the guest is marked as present and name badges print on demand.
Which features do attendees and organizers use on event day?
Attendees find the agenda, venue and exhibitor details in the event app, a web app that needs no app store and also handles chat and announcements. The organizing team sees check-ins and all relevant reports and analytics in real time.
Can AirLST be extended beyond invitations, registration and check-in?
Yes. Attendee management matters before, during and after the event, so the platform can be extended with a seating chart, online payment, corporate hospitality ticketing, the event app, integrations or a setup for recurring event series.
Can I start with AirLST without a long implementation project?
Yes. AirLST is free for up to 50 guests per event, and you can test it for three months without obligation. For larger programs, the AirLST team configures the modules your events need, so a new requirement means a new configuration, not a new project. Book a demo to talk it through.