01 · Schedule dates
Dates with capacity.
Every date with room, capacity and rounds; the overview shows seats taken and the waitlist per date and series.
Solution · Training managementTraining management software: from registration to certificate
Who is coming when, who is waiting, who attended, who gets the certificate? AirLST answers it for every participant and every date, without a second spreadsheet.
Leadership series 2026Module 2 · Room 2 · Round A
- 8Dateswith capacityModule 2 live
- 24Moved upinvited automatically
- 94Percent attendancetracked per date
- 4Roomsin parallel
- 3Roundsper day
- 288Check-insper room and round
- 30Eventsover the yearAcademy
- 4,500Participantsas at medi
- 1Event CRMhistory per participant
- 900Check-insat the graduation ceremony
- 12Courseseach its own group
- 880Certificatesvia document delivery
Trusted by leading event teams and companies
A seminar delivers knowledge.AirLST delivers the registration, the attendance and the certificate.
- 4,500participants at medi
- 18,000emails from templates
- 900check-ins at IHK Ulm
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Date
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Registration
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Waitlist
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Attendance
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Certificate
One participant's journey
From date to certificate. Five steps, one record.
02 · Register
Participants from every location.
Registration with round and custom fields such as cost center; the list filters by location, module and status.
03 · Move up
Seat open? Next person invited.
When someone cancels, the next person on the waitlist moves up automatically and gets their confirmation.
04 · Communicate
Confirmation, reminder, materials.
Templates with your own sender for every step; workflow automation sends them at the right time.
05 · Attendance and reporting
Who attended, per room.
Check-in per room and round with the app; afterwards reporting per date and series, a survey and the certificate.
Who works with it
Four roles. One record.
Training admin
Sees seats and the waitlist for every date.
- Capacity per date
- Automatic move-up
- Reminder before the session
Participants
Book their date and get everything else automatically.
- Booking with round
- Materials by email
- Certificate after attending
Trainers
See who is in the room, without a sign-in sheet.
- Check-in per room
- Attendance per round
- App for iOS and Android
Reporting
Analyzes each date and the whole series.
- Attendance per date
- Survey afterwards
- Analysis per series
30 events a year
Customer stories · medi, IHK Ulm
30 events. 4,500 participants. One system.
medi runs 30 events with 4,500 participants and 18,000 emails through AirLST; IHK Ulm, the chamber of commerce and industry in Ulm, Germany, runs its graduation ceremony for 900 attendees with self-service data management and 900 check-ins by scan.
- 30events at medi
4,500participants
18,000emails
Read the stories of medi and IHK Ulm; more projects in our customer stories, and for internal programs, see corporate event management.
More customer stories →What is training management software?
Training management software is software for organizing seminars, workshops and course series: creating dates with capacity, registering participants, running waitlists, keeping participants informed, tracking attendance and documenting participation. It differs from a learning platform that delivers content and from a simple booking tool that only sells seats: training management software takes each participant from the first date to the certificate and keeps the series together across all dates.
In AirLST, training management is not a separate application but the event platform configured for training series: the series is a template, each date is an event based on it, and each participant is a record with date, rounds, status and attendance.
Training management software takes each participant to the certificate and keeps the series together across all dates.
How does a course run in AirLST?
- Set up the series. A template with form, email templates, fields and workflows; copy it for each date, set date, location and capacity, and add rounds (scheduling).
- Invite and register. A personal link or a public registration page; participants choose date and rounds, confirm prerequisites and pay if needed (registration).
- Manage the waitlist. Full dates put further registrations on the waitlist; move-up runs automatically via workflow (waitlists).
- Communicate. Confirmation, reminder, materials and follow-up from templates, triggered by status (communication).
- Track attendance. A scan before each room, attendance per round, certificate after check-in (attendance tracking).
- Analyze. Utilization, no-shows and feedback per date and across the series (reporting).
Which data and building blocks does training management need?
Per participant: name and contact details, organization or department, chosen date and rounds, registration status with timestamp, waitlist position, prerequisites and additional details (cost center, meals, accessibility), payment status for paid courses, attendance per round and documents sent. Per date: day, location, capacity, rounds with rooms, trainer.
The building blocks for this are standard in AirLST: event registration with conditional logic, a guest list with quotas and a waitlist, email invitations with templates, workflow automation, a ticket with QR code, the check-in app, document delivery, surveys, event reporting and the event CRM. Bookable rooms, vehicles and one-on-one appointments come with the Booking Calendar special configuration.
Which formats does it fit?
Any format made of recurring dates with limited seats: internal training programs and academies with modules and prerequisites, open enrollment courses with registration and payment, workshops with parallel rounds, training for partners, dealers and customers with quotas per organization, and certificate courses run by chambers and associations with exams and a graduation ceremony.
- Public sector (Europe): continuing education and recurring dates with waitlists in public administration, chambers and associations
- Manufacturing: product training and certifications for partners
- Corporate events: internal academies, leadership programs, onboarding
- Conferences: when training is part of a multi-day program with sessions
- Automotive events: dealer and driver training with vehicles as time slots
What sets training management apart from attendee management?
Attendee management is the umbrella term: everything around the participants of an event, from invitation to analysis. Training management is the special case for course series: it adds the series as a dimension. A participant does not belong to one event but to one date in a series; capacity, waitlist and attendance apply per date and per round; and the proof, the certificate, depends on attendance, not on registration. If you organize a single event, you need attendee management. If you run the same course twelve times a year, you need training management so that the twelve dates stay one series.
FAQ
Questions about training management software
What is the difference between an LMS and a training management system?
A learning management system (LMS) delivers the learning itself: e-learning courses, videos, quizzes, progress through content. A training management system (TMS) runs the logistics of training: course dates, seats, registration, waitlists, reminders, attendance and proof of participation. AirLST is training management software, not an LMS; it handles everything around in-person seminars, workshops and course series and hands the results to your LMS or CRM.
Can training management software work alongside an LMS?
Yes, that is the usual setup. AirLST manages dates, registrations and attendance, and passes participation data on through Excel and CSV exports, the REST API and connectors to Salesforce and HubSpot. Your LMS keeps the content and learning paths; AirLST makes sure the right people sit in the right room.
How do I schedule multiple dates of the same course?
Each date is an event with its own date, location and capacity, and a series is created by copying a template. The copy keeps forms, email templates and fields; you change the date and room. Participants pick their date in the registration form, and the guest list shows the registration count for each date.
Do participants on the waitlist move up automatically?
Yes, if you set it up that way. When a seat opens, a workflow confirms the next person on the waitlist and sends their confirmation; alternatively, your team reviews the waitlist and confirms by hand. The order follows the registration timestamp.
How do I track attendance per session instead of only at the door?
Before each room, the participant's booking code is scanned with the check-in app. Because the round chosen at registration is stored on the record, the app knows whether the person is expected in this room and records attendance per round. Several rooms can scan in parallel on the same list.
Can certificates of completion be sent automatically?
Yes. Document delivery creates a PDF from a template for each participant who attended, with name, course and date, and a workflow sends it after check-in or after the session. People who did not attend do not receive one; their status controls that.