Important questions when planning virtual events
Virtual events Planning virtual events is new territory even for many professionals. Transforming an in-person event into a virtual one requires several adjustments. Beyond content preparation and coordinating all stakeholders, it's particularly the technical and infrastructure aspects that differ significantly from planning a physical event. We've compiled some specific points to consider when planning virtual events.
- How much server capacity is available?
Server capacity can quickly become overloaded, especially if many video chats are planned. Experienced providers can estimate the necessary volume based on the expected number of participants and usage.
- Do I need a platform solution?
Can I coordinate all processes centrally from my event landing page? Is the virtual event designed for a high level of participant interaction? If so, platform solutions with integrated communication tools are definitely recommended, as they simplify navigation through the virtual event.
- Which speakers should we invite?
It's advisable to invite speakers, moderators, or experts who have experience with virtual events or on-camera presence. This helps ensure audience engagement and can compensate for the live event experience.
- Do I need a support tool?
A support tool is essential, especially if your target audience has limited digital experience. Personal contacts can assist participants with questions and technical issues, thereby reducing dropout rates and increasing engagement.
