From personalized invitations and RSVP tracking to on-site check-in — AirLST is your all-in-one solution for professional invitation and visitor management at in-house trade fairs.
Many companies struggle with the same problems at in-house trade shows—from unstructured Excel lists to chaotic entry processes.
Guest lists spread across multiple Excel files, manual tracking of RSVPs, lost emails—the invitation management takes weeks instead of hours.
Endless name lists at the entrance, cumbersome manual check-offs on paper, and frustrated guests—the first impression of your in-house trade show suffers.
Who has confirmed attendance? Who has already arrived? How many VIPs are still missing? Without a visitor management system, these questions remain unanswered until after the event.
AirLST digitizes the entire participant management process — from the first invitation to post-event reporting.
Invitation Management
Create customized digital invitations in your company’s corporate design. Each guest receives a personal landing page with an RSVP function, where they can accept or decline directly, register accompanying persons, and indicate preferences for workshop slots or presentations.
On-Site Check-In
No more paper guest lists at reception. With AirLST Check-in, your staff simply scan guests' QR codes using a smartphone, tablet, or self-check-in kiosk. Attendance status is updated instantly in the dashboard, so your team always knows in real time who has arrived.
Visitor Management
Stay on top of your entire in-house event. How many guests have RSVP'd? Who has already checked in? Which VIPs are still expected? The live dashboard gives you all the key KPIs at a glance, providing the insights you need to run better events in the future.
Over ten years of experience, thousands of projects, and countless delighted participants — that’s AirLST.
Companies trust AirLST
Guests managed
Higher RSVP rate
Check-in per guest
Whether it’s a customer trade fair, technology day, or sales event — AirLST adapts to your format.
Invite customers and prospects to your in-house event. Manage VIP areas, workshop registrations, and catering preferences centrally in one tool.
Showcase new products and innovations. AirLST supports session bookings, time slot management, and participant assignment to demos.
Organize exclusive events for your partner network. Use category tags, automated reminders, and detailed participant reporting.
Plan your own events with up to 50 guests — including landing page, email delivery and ticket scan.
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Since 2020, we have been at the heart of guest management at Mercedes. Today, we manage participants for most internal meetings and events, as well as for major high-profile corporate gatherings.
As an exclusive sponsor of the UEFA Champions League and Formula 1, Heineken distributes ticket allocations worldwide using AirLST. VIP ticketing, guest management, and check-in — for unforgettable motorsport experiences.
Virtual events that connect — for Zalando. Three days full of digital insights, discussions, and networking. With breakout rooms, polls, livestreams — and participant management that keeps everything running smoothly.
For over six years, Munich Airport has managed its articipant processes with AirLST, ensuring on-site check-in faster than at the departure gates :-)
For Telefónica Germany, we manage the entire participant process for internal large-scale events — from invitations and registrations to check-in.
Masters are made with AirLST. At the IHK, graduates manage their own participant processes — simple, efficient, and fully digital.
An in-house trade show—also known as an in-house exhibition—is one of the most effective formats in B2B marketing. Companies open their own facilities to showcase products, innovations, and services to customers, partners, and prospects. But creating a lasting impression takes more than a compelling agenda. Professional attendee management is essential for a smooth event experience—from the initial invitation to the final reporting.
With AirLST, you can manage invitations, RSVPs, check-in, and post-event analytics in a single, intuitive platform. Everything is connected in real time and seamlessly integrated with your digital guest list, giving you complete control over every stage of your event.
Participant management for in-house exhibitions encompasses all processes related to guest support – from digital invitations and registration to check-in on the event day.
Professional participant management ensures that:
VIPs are appropriately looked after and prioritizedInvitations are personalized and delivered on timeRSVPs and cancellations can be tracked in real-timeEntry is quick, structured, and without queues
Especially for in-house exhibitions with 100 or more guests, manual administration quickly becomes unmanageable. A digital tool like AirLST solves this problem and saves valuable preparation time.
Organizing an in-house exhibition comes with recurring challenges:
Without digital support, invitation management often costs several working days – time that is needed elsewhere.
AirLST solves the typical challenges of in-house exhibition management with intelligent features:AirLST addresses the typical challenges of in-house trade fair management with smart features:
AirLST is suitable for various in-house exhibition formats:AirLST is suitable for a variety of in-house trade fair formats:
Customer In-House Exhibitions: Centralized management of invitations, VIP areas, and workshop registrationsCustomer Trade Fairs: Centralized management of invitations, VIP areas, and workshop registrations
Partner and Sales Events: Category tags, automatic reminders, and detailed participant reporting
Small In-House Exhibitions: Scales flexibly from 50 to several thousand participants
Technology and Product Days: Time slot management and assignment of participants to demonstrations
Professionally manage your next in-house exhibition – from invitation to evaluation. AirLST's participant management can be seamlessly integrated with other modules:AirLST’s participant management integrates seamlessly with additional modules:
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