From personalized invitations and RSVP tracking to on-site check-in — AirLST is your all-in-one solution for professional invitation and visitor management at in-house trade fairs.
Many companies face the same issues at in-house events — from messy Excel sheets to chaotic entry management.
Guest lists spread across multiple Excel files, manually tracking RSVPs, lost emails — managing invitations can take weeks instead of hours.
Endless name lists at the door, cumbersome paper check-ins, frustrated guests — the first impression of your in-house fair suffers.
Who has confirmed attendance? Who’s already on-site? How many VIPs are still missing? Without a visitor management system, these questions remain unanswered until after the event.
AirLST digitizes the entire participant management process — from the first invitation to post-event reporting.
Invitation Management
Create customized digital invitations in your company’s corporate design. Each guest receives a personal landing page with RSVP functionality, where they can confirm attendance, register accompanying persons, and select preferences for workshops or sessions.
On-Site Check-In
Say goodbye to paper lists at the entrance. With AirLST Check-In, your staff can simply scan guests’ QR codes — using a smartphone, tablet, or self-check-in terminal. The status is updated instantly on the dashboard, giving your team real-time visibility of who’s on-site.
Visitor Management
Keep track of your entire in-house trade fair: How many guests have confirmed? Who has already checked in? Which VIPs are still expected? The live dashboard gives you all key KPIs at a glance — providing the data you need to make your future events even better.
Over ten years of experience, thousands of projects, and countless delighted participants — that’s AirLST.
Companies trust AirLST
Guests managed
Higher RSVP rate
Check-in per guest
Whether it’s a customer trade fair, technology day, or sales event — AirLST adapts to your format.
Invite customers and prospects to your in-house event. Manage VIP areas, workshop registrations, and catering preferences centrally in one tool.
Showcase new products and innovations. AirLST supports session bookings, time slot management, and participant assignment to demos.
Organize exclusive events for your partner network. Use category tags, automated reminders, and detailed participant reporting.
Plan your own events with up to 50 guests — including landing page, email delivery and ticket scan.
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Since 2020, we have been at the heart of attendee management at Mercedes. Today, we manage participants for most internal meetings and events, as well as for major high-profile corporate gatherings.
As an exclusive sponsor of the UEFA Champions League and Formula 1, Heineken distributes ticket allocations worldwide using AirLST. VIP ticketing, guest management, and check-in — for unforgettable motorsport experiences.
Virtual events that connect — for Zalando. Three days full of digital insights, discussions, and networking. With breakout rooms, polls, livestreams — and attendee management that keeps everything running smoothly.
For over six years, Munich Airport has managed its attendee processes with AirLST, ensuring on-site check-in faster than at the departure gates :-)
For Telefónica Germany, we manage the entire attendee process for internal large-scale events — from invitations and registrations to check-in.
Masters are made with AirLST. At the IHK, graduates manage their own attendee processes — simple, efficient, and fully digital.
An in-house trade fair — also called a company-hosted trade fair — is one of the most effective formats in B2B marketing. Companies open their own premises to showcase products, innovations, and services to customers, partners, and prospects. To make these events leave the right impression, more than just a good program is required: professional participant management is the foundation for a smooth process — from the first invitation to final reporting.
With AirLST, you manage invitations, RSVPs, check-ins, and reporting in a single software — intuitive, real-time, and seamlessly linked to your digital guest list.
Participant management covers all processes related to guest care — from digital invitations and registration to check-in on the day of the event. Professional participant management ensures that:
VIPs are properly attended to and prioritized
Invitations are personalized and delivered on time
RSVPs can be tracked in real time
Entry is fast, organized, and free of queues
Especially for events with 100+ guests, manual management quickly becomes overwhelming.
A digital tool like AirLST solves this problem and saves valuable preparation time.
Organizing an in-house trade fair comes with recurring challenges:
Without digital support, invitation management can take several workdays — time better spent elsewhere.
AirLST addresses the typical challenges of in-house trade fair management with smart features:
AirLST is suitable for a variety of in-house trade fair formats:
Customer Trade Fairs: Centralized management of invitations, VIP areas, and workshop registrations
Manage your next in-house trade fair professionally — from invitations to reporting. AirLST’s participant management integrates seamlessly with additional modules:
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