Checklist for virtual events

Important questions when planning virtual events

virtual events Planning is new territory even for many professionals. Transforming an analog event into a virtual event requires some adjustments. In addition to preparing content and coordinating all participants, there are in particular technical and infrastructure issues that cannot be compared with planning a physical event. We've collected some specific aspects to consider when planning virtual events.

• How much server capacity is available?
  The server capacity is used up quickly, especially when many video chats are planned. Experienced providers can estimate what volume is required based on the expected number of participants and workload.
  ‍
• Do I need a platform solution?
  Can I coordinate all processes centrally from my event landing page? Is the virtual event designed in such a way that participants should interact a lot? Then platform solutions with integrated communication tools are definitely an option, as this makes it easier to navigate through the virtual event.
  ‍
• Which speakers do we invite?
  It is recommended to invite speakers, presenters or experts who have experience with virtual events or camera experiences so that the spark jumps over and the experience of a live event can be balanced out.
  ‍
• Do I need a support tool?
  Especially if the target group has little digital experience, a support tool is essential. In the event of questions and technical problems, personal contacts can help participants and thus keep the abandonment rate low and increase participant activity.