The Next Step - What could easing in the event industry look like?

Under what conditions can events become possible again?

The lockdown to contain the corona pandemic has significantly affected the event industry. Under what conditions can events take place again in the near future? That is the pressing question that is currently bothering organizers. The industry association FAMAB, together with the Research Institute for Exhibition and Live-Communication Berlin (R.I.F.E.L.), has presented a position paper that drafts a multi-stage plan with recommendations for the implementation of secure events in the context of Covid-19.

Digital guest management will play an essential role here, as recording all guests present and all contact details will be a prerequisite for holding events with low risk.

Comprehensive hygiene concepts and precise documentation of all participants are at the heart of the proposed measures. Ideally, all people present are tested for Covid-19 in advance. Since it will be a while before rapid tests are available in large quantities, compliance with the minimum distance and known hygiene regulations is a top priority.

In order to be able to quickly interrupt potential chains of infection, a tamper-proof and accurate list of participants is essential. In contrast to major events and events where people get close to each other physically, manageable corporate events in particular could soon be possible again under conditions and controlled conditions.

Easy and secure attendee registration for face-to-face events

AirLST specializes in simple and secure participant registration. Corporate compliance programs have long required routine and accurate documentation of all event participants. In response to these customer requirements, AirLST has therefore developed a routine and proven system for secure, automated data collection. Organizers and authorities are now also using this to track and quickly inform participants even in the event of an infection. With AirLST's digital participant management, automated recording of all relevant data is ensured even before the event. After the invitation list has been defined, the registration secures all approvals and rejections of the invitation in the guest list. If a guest wants to send a representative because they cannot come themselves, their data will also be collected. On the day of the event, every single guest is checked in via QR code scan. Thanks to real-time synchronization, data is always up to date on all devices. A changelog log records all changes to the guest list and guest data, so that manipulation of the list is ruled out.

With AirLST, organizers and guests are in contact with each other at all times so that new signs can be communicated promptly. The AirLST system is so flexible that the data query can also be adjusted at any time and new regulations can therefore be taken into account at short notice.

Once again, digital participant management helps with the coordinated and manipulation-proof collection of guest data before, during and after the event.

More information about the paper by FAMAB and R.I.F.E.L) is available here: http://rifel-institut.de/forschung/bereiche and here: https://www.famab.de/.